Making Online Board Meetings Productive
Online board meetings can be a great way to bring your Board together, despite the limitations of space, time or travel. But, there are difficulties to make these meetings productive. This article will explore ways to make your online board meetings as productive as you can.
Keeping everyone engaged. Online board members may feel less inclined to speak up as they would in person, which could hinder discussion and limit the flow of the meeting. This could also lead to issues with miscommunication and misunderstandings. This can be overcome with the right technology utilized and clear protocols for communication are data protection best practices set for virtual meetings.
Board meetings require significant preparation. Board management software that has document storage makes it easier to stay on top of tasks and assignments. This allows the meeting to be focused on the important issues and enhances the effectiveness of your board.
The mute function can be a useful tool for online board meetings. Many people have children, pets or coworkers at home while they work and these distractions can prevent a focused discussion. Muting everyone until they’re speaking is a good method to avoid distractions from disrupting the meeting. Having agreed-upon maximum speaking times can also help avoid one person dominating the discussion. Having someone to take minutes can ensure that all points are documented and incorporated into the meeting notes. A time limit specific to each item on the agenda can aid in ensuring that the meeting goes smoothly.